Tasks and priorities
Say what, how long and by when. Pensova picks the time.
A task is four things: a title, a duration, a deadline and a priority. That is everything Pensova needs. Picking the time is its job, unless you would rather drag a task onto a day yourself.
- Q3 board deckurgent
7h · due Fri 11 Sep
Tue 9:30, Wed 9:00, Thu 10:30
- Website copyhigh
6h 30m · due Fri 11 Sep · splits
Wed 3:00, Thu 1:30, Fri 9:30
- Delaware filing follow-uphigh
1h 30m · due Tue 8 Sep
Tue 2:00
- Inbox to zeromedium
1h · repeats weekly
Fri 2:00
- Read the vendor contractlow
45m · no deadline
No time yet · No free slot before Friday
- Priority
- Low, medium, high or urgent. Raising a task to urgent can take a slot from a lower-priority task, which moves.
- Deadline
- A date and time, or a bare day, which means the end of that working day. Time is blocked before it, never after.
- Duration
- In minutes or hours. Set it honestly: Pensova blocks exactly this much time, no more.
- Status
- To-Do, in progress, done, canceled. Finishing a task frees its remaining blocks for other tasks.
Type it in plain words
Type it the way you would say it.
“Deck for the board by Thursday, about two hours.” The sentence becomes a draft with the title, duration, deadline and priority filled in. You check it in the normal form and correct anything it got wrong before it is added.
Pensova never adds a typed task without you: it suggests, you decide. A misread date costs a correction, not a wrong calendar entry.
- Title
- Deck for the board
- Duration
- 2h
- Deadline
- Thu 10 Sep, 5:00 pm
- Priority
- highfrom “for the board”
- Can be split
- No
Beyond one sitting
Long tasks split. Repeating tasks repeat.
- Split across days
- Check “Can be split” and a task longer than any single gap becomes several blocks across the week, none shorter than thirty minutes. A fifty-minute task can take a half-hour gap today and finish tomorrow. How splitting works.
- Repeats
- Daily, weekly, every two weeks, monthly or yearly, with an optional end date. Each repeat gets its own time in the week it falls in.
- Won't make it
- A task that cannot get time before its deadline stays on the list, marked unscheduled, with the reason. Shorten it, push the deadline, or let it split.
- Stays on the list
- Untick “Put it on my calendar” and a task keeps its place on the list without taking any time. Tick it later, press Schedule, or drag it onto a day in the calendar beside the list.
Weekends and evenings
Working hours keep work out of your evenings, not the dentist out of Saturday.
- Anytime
- Switch a task to Anytime and it can be given time from 8 am to 9 pm on any day of the week. Errands, the oil change, the call to the school.
- A weekend deadline says it for you
- A deadline on a day that is not one of your working days makes the task anytime without being asked. “Haircut Saturday, thirty minutes” lands on Saturday.
- Four ways in
- Type it, say it, photograph the schedule, or say “Hey Siri, capture this” from the car. Add from anywhere.